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The Essential ICD-10 Readiness Checklist

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ICD 10 PreparationICD-10 is all set to rollout this October. With the big transition from ICD-9 to ICD-10 looming, medical practices everywhere are scrambling to integrate and learn all the new revisions that come with it. For example, there are more than 68,000 diagnostic codes in ICD-10, compared to the roughly 13,000 found in ICD-9.

While the new system is certainly going to be much more extensive than the one you’re used to, sufficient preparation is not impossible.

Here is a quick checklist to help your medical practice get up to speed:

Identify and Update

Nearly all parts of your medical facility will be affected by the transition—from clinical documentation and public health reporting to practice management. Since all claims filed after October 1st, 2015 using ICD-9 codes will be rejected, it’s paramount you identify which work processes still use ICD-9 and update them to ICD-10 right away. For instance, if you are still using an old system, such as Version 4010, that is not comply with ICD-10, you will need to update the system to Version 5010, which accommodates the new codes.

Get Everyone on the Same Page

Your entire staff need to be made fully aware of how the new ICD-10 codes will affect your medical practice specifically. To get everyone on the same page, you should host a meeting with your medical and administrative workers to discuss how compliance standards are being altered.

Know that this discussion should extend to all the companies that you do business with, as well, including billing services, clearinghouses, etc. Inform them you are switching to ICD-10 and that all future dealings must adhere to ICD-10 standards.


The big transition isn’t going to come cheap. While you may be able to qualify for grants related to the move to ICD-10, it’s still a prudent business decision to create a budget for the switch. Among other things, this budget should account for training, software updates and the reprinting of superbills.

As the transition to ICD-10 is going to take some time and serious consideration, it’s a good idea to meet with a compliance specialist. He or she can help to ensure you take each compliance step and can develop a timeline for making any necessary changes.

If you need additional help getting your practice ready for ICD-10, feel free to contact us today.

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